Health and Safety Statement
Inside Digital Ltd recognise that Health and Safety matters are an essential element of overall business objectives and fully support the principles contained within UK Health and Safety legislation.
We are committed to identifying, and so far as is reasonably practicable, eliminating or reducing risks to our employees and any others who may be affected by our undertakings or as a result thereof.
Responsibility for implementing this policy is devolved throughout the Management structure. In particular, the Directors of Inside Digital are committed to providing the necessary financial resources and ensuring the competence of all employees through Staff selection and the provision of information, instruction, training and supervision.
The Directors of Inside Digital will ensure all Managers are aware of, and accept responsibility for, people and areas under their control and will integrate Health and Safety into everyday Management activities.
The Directors of Inside Digital shall also ensure that all employees are aware of their responsibilities and that they are accountable for their own health and safety and that of others who may be affected by their acts or omissions.
Inside Digital will maintain effective systems of communication and consultation. Any necessary information will be brought to the attention of employees and others working on our premises. Feedback on the effectiveness of Health and Safety measures will be encouraged.
To help ensure the highest standards of Health and Safety the Directors of Inside Digital will monitor performance by implementing a bi-annual evaluation of Health and Safety systems at each location.
This Statement, the organisation and arrangements currently in place will be reviewed annually by the Directors of Inside Digital
Health and Safety Organisation and Responsibilities
Introduction
Management of Health and Safety is integrated into the Company’s existing Management structure. Staff at all levels have responsibility for Health and Safety commensurate with the level and scope of their general responsibility.
The Managing Director
The Managing Director is ultimately responsible for the Health and Safety of the Company’s employees whilst at work, along with visitors, contractors and others who may visit the Company or be affected by their acts or omissions of the Company workforce.
To fulfil these responsibilities the directors will in particular:
a) Ensure that a Statement of Intent outlining the Company’s policy on Health and Safety at work is signed, dated and displayed on the Health and Safety notice boards.
b) Ensure that there is an up-to-date policy maintained with a copy available for all employees.
c) Be aware of the overall responsibilities and liabilities imposed upon himself, the Company and its employees by Health and Safety legislation.
d) Ensure sufficient resources are available to achieve Health and Safety objectives.
e) Delegate his authority as stated to facilitate successful implementation and review of the policy at all levels.
f) Appoint one or more Directors to be responsible for Health and Safety matters.
g) Assume Chairmanship of the Health and Safety Steering Committee.
h) Set a good personal example and encourage safe and healthy working practices.
UK Directors
The UK Directors are the nominated Board Directors with responsibility for Health and Safety matters within Inside Digital.
The Directors, as directed by the Managing Director, have overall responsibility for the health and safety of employees whilst at work, along with visitors, contractors and members of the public who may be affected by our employee’s acts or omissions.
To fulfil these responsibilities they will in particular:
a) Ensure standards and procedures are in place.
b) Be alert to duties imposed on them, the Company and their employees by Health and Safety legislation.
c) Ensure effective fire, bomb and other emergency procedures are in place.
d) Ensure that Board decisions reflect their Health and Safety intentions as articulated in the policy Statement’s responsibilities and arrangements sections.
e) Ensure Board agenda includes Health and Safety matters and alert its’ members to any significant Health and Safety Risk Management issues.
f) Identify the requirement and ensure sufficient funds are made available for the provision of training for the Senior Managers of Inside Digital in both the Health and Safety and “day to day” aspects of their responsibilities.
g) Interface with the Board by ensuring that suitable and sufficient Health and Safety Risk Management systems are in place and that their performance is monitored and reported upon.
h) Assume membership of the Health and Safety Steering Committee.
i) Set a good personal example and encourage safe working practices.
Senior Managers
The Senior Managers are responsible for the safety of staff under their control.
In particular they will:
a) Be alert to the duties imposed on them, the Company and their employees by Health and Safety legislation.
b) Ensure Managers attend meetings to receive Health and Safety information.
c) Ensure that any problems brought to light from Audit or Risk Assessment will be rectified without delay.
d) Identify the requirement and ensure sufficient funds are made available for the provision of training for the Managers of Inside Digital in their charge, in both the Health and Safety and “day to day” aspects of their responsibilities.
e) Develop Health and Safety knowledge to enable them to discharge their duties effectively.
f) Ensure that Managers are given necessary support with regards to Health and Safety.
g) Conduct regular management reviews to identify and implement measures for continuous improvement.
Managers
In addition to the responsibilities and duties of all employees set out below, Managers are responsible for the health and safety of staff under their control.
In particular they will ensure:
a) People are made aware of the duties imposed on themselves and the Company by Health and Safety legislation.
b) Sufficient financial and physical resources are allocated.
c) Suitable and sufficient Risk Assessments are carried out, and reviewed as necessary, to cover all employees, activities and premises under their control and the significant findings are communicated to relevant employees.
d) Read and understand the Company’s Health and Safety policy and bring it to the attention of all staff under their control.
e) Identify the requirement and ensure sufficient time and resources are made available for the provision of training for the Employees of Inside Digital in their charge, in both the Health and Safety and “day to day” aspects of their responsibilities.
f) Reasonable progress is made in implementing any measures required to comply with this policy or identified by Risk Assessment.
g) Report any incidents to the Health and Safety Officer which do not comply with the procedures in place.
h) Incidents that occur in their area are investigated, recorded and reported in a timely manner.
i) Employees receive adequate supervision, instruction, information, and supervision training to enable them to work safely and without harm to their health.
j) Regular inspections are carried out to ensure that Health and Safety hazards are spotted and reduced or eliminated as soon as possible.
k) Work equipment and the work environment are suitable for the tasks undertaken, the needs of the individual and are adequately maintained.
l) Contractors are selected and engaged in line with the Inside Digital Contractors procedure, and they carry out their work, as far as is reasonably practicable, in a safe and healthy manner.
m) Contribute to the development and maintenance of Health and Safety arrangements, rules and emergency procedures.
n) An interest in and enthusiasm for Health and Safety matters is promoted and a good personal example is set.
o) Ensure adequate Health and Safety content within Induction and other ongoing training programmes and promote employee focused health and wellbeing.
p) Maintain and retain suitable and sufficient Health and Safety records in accordance with Company guidance and legal requirements.
q) Monitor safe practices and procedures.
r) Chair/attend Health and Safety committee meetings and training sessions as necessary.
s) Carry out or assist with Risk Assessments, Accident Investigations, the needs of local Enforcement Officers and internal Health and Safety compliance visits.
Health and Safety Officers (outsourced)
The Company has appointed Health and Safety Officers to help it comply with legal duties and responsibilities. This appointment does not absolve the Company, its Managers or Supervisors of their legal responsibilities for Health and Safety protection. The Health and Safety Officer’s responsibilities include, but are not limited to,:
a) Develop sufficient knowledge of the relevant Health and Safety legislation and training to enable them to discharge their duty as Health and Safety Officers.
b) Liaise with Advisory and Enforcement Authorities, where appropriate..
c) Inform the Directors and Senior Managers of relevant Health and Safety legislation, new and existing, where appropriate.
d) Provide advice and safety information throughout the Company to enable all levels within the organisation to discharge their responsibilities.
e) Advise the Company on Health and Safety training needs. Monitor this so as to ensure that the required quantity, contents and quality are being delivered.
f) Provide fair and impartial advice and support to all employees on relevant concerns about health, welfare and safety matters.
g) Keep abreast of developments in Health and Safety legislation and practises as relevant to the Company and advise the Company’s Management on how to meet their Health and Safety responsibilities.
All Employees
All employees have a legal responsibility to ensure they work in a safe and healthful manner, do not put others at risk and co-operate with the Company on Health and Safety matters.
In particular employees should:
a) Know, understand and comply with any legal requirements, Company policies and guidance relevant to their work activity.
b) Know and comply with the Company procedure and instructions as regards the action to be taken in the event of serious and imminent danger.
c) Bring to the attention of their Manager any hazard they are unable to resolve themselves and any shortcomings they have identified as regards Health and Safety arrangements.
d) Use any “system of work” identified as necessary for the work activity to be carried out in a safe and healthful manner.
e) Use all Health and Safety equipment provided by Inside Digital.
f) Not bring into the workplace any article or substance that may present or constitute a hazard without the prior approval of their Manager;
g) Report all accidents resulting in personal injury, property damage and near misses to their Manager and/or the Health and Safety Officer as soon as is reasonably possible.
h) Not intentionally or recklessly interfere with, or misuse, anything provided in the interests of Health and Safety.
i) Carry out their work in such a way so as not to put the health and safety of any others at risk
j) Inform a Director or Manager of any medication that you are taking or treatment following an accident or illness, which may affect your ability to work.
k) Suggest ways in which working practices can be made safer
Sub-Contractors
Sub-contractors, when employed by the Company, are required to comply with requirements of all relevant Health and Safety legislation and in particular:
a) Know, understand and comply with any legal requirements, Company policies and guidance relevant to their work activity.
b) Know and comply with the Company procedure and instructions as regards the action to be taken in the event of serious and imminent danger.
c) Take reasonable care for the Health and Safety of themselves and other persons, including the public, who may be affected by their work
d) Use safe systems and methods of work and provide suitable personal protective equipment when and where necessary
e) Report accidents and dangerous occurrences promptly in line with Statutory requirements
f) Bring to the attention of their Manager or any Inside Digital Manager, any hazard they are unable to resolve themselves and any shortcomings they have identified as regards Health and Safety arrangements.
g) To inspect any plant/equipment you intend to operate prior to its use and report any defects/damage to a Director or Manager of Inside Digital
h) Use any “system of work” identified as necessary for the work activity to be carried out in a safe and healthful manner.
i) Provide suitable personal protective equipment when and where necessary
j) Not bring into the workplace any article or substance that may present or constitute a hazard without the prior approval of a Inside Digital Manager;
k) Report all accidents resulting in personal injury, property damage and near misses to a Inside Digital Manager and/or the Health and Safety Officer as soon as is reasonably possible.
l) Not intentionally or recklessly interfere with, or misuse, anything provided in the interests of Health and Safety.
m) Carry out their work in such a way so as not to put the health and safety of the users of the Company equipment at risk
It is Company policy that Sub-Contractors used by Inside Digital provide information on safe “systems of work” including Method Statements and Risk Assessments for potentially hazardous working activities that may be carried out at any of our premises or on behalf of Inside Digital. Sub-Contractor organisations with five or more employees will be required to provide information as requested in line with this Health and Safety policy and our Standards. Sub-Contractors with less than five employees will be issued with a copy of our Safety, Health and Environmental policy and are required to confirm that they will adhere to its terms at all times whilst carrying out work on behalf of the Company.
Agency Workers
Agency workers used by Inside Digital will, as regards Health and Safety, generally be considered as employees. The responsibilities and duties of all employees set out above will apply to them.
Accident and Ill Health Reporting
All accidents whether resulting in lost time or not and ill health that may be associated with work must be recorded and where appropriate, investigated. This requirement extends to non-employees such as visitors, contractors and service engineers, etc., who are injured on our premises. Inside Digital will ensure an Accident Book is kept available on the premises and employees are aware of its location and the need to make an entry for all accidents.
Managers responsible for the reporting of accidents will arrange to
• Maintain accident (and work related ill-health) records and share statistical trends
• Advise the Health and Safety Officer and any other respective Managers of any RIDDOR reportable events.
First Aid
The Company is committed to providing sufficient First Aid facilities and First Aiders based on an assessment of its needs. As a minimum, Managers will ensure compliance with the Health and Safety (First Aid) Regulations.